The Importance of Early Planning for a Successful Holiday Party

Reno Lake Tahoe is a hotspot for parties, especially during the more festive time of the year. If you plan on throwing a holiday party this year, you will want to know more about perfect party planning strategies and tips.

One of the top secrets to planning the perfect party your guests will enjoy is to start early. In this article, we will be discussing why early planning is so important and how you can start planning your party well in advance.

Better Turn Out

One of the most crucial aspects of any holiday party is how many guests end up attending the event. Believe it or not, early planning has an impact on this since it gives your guests more time to fit your party into their schedules. If you send out invitations last minute, you are much less likely to have a good turnout.

Planning and sending early invitations is also a more thoughtful approach for your guests. It gives them time to take time off work, hire a babysitter, or make other accommodations so they can attend.

Fewer Challenges

If you try to host a holiday party at the last minute, you are very likely to run into a variety of problems. You may not be able to find the type of venue you want, and there may not be many vendors who can fit you into their schedule.

These are just a few examples of the common challenges you may face if you haven’t planned a party. Planning ahead of time reduces the issues you will run into and helps to eliminate some of your party planning stress.

You can also take some extra time to plan for any issues that may come up so that you have a plan B.

Better Rates

Depending on the type of party and how big it is, this can easily start to become a bit expensive. The good thing about planning is that you usually have access to better rates for your party necessities.

By planning, you also have more time to compare prices to pick the option that goes best with your budget. This includes finding affordable venues, purchasing decor, and having invitations printed.

Perfect Party Planning: How to Start Planning Early

Now that you know why planning a party ahead of time is so important, how do you get started? This may feel like an overwhelming process, but by breaking it down into actionable steps, you can plan your party in no time.

Start With the Venue

Reno Lake Tahoe is home to a variety of beautiful party venues that are perfect for any kind of theme. This is going to be the heart of your party, so you should begin planning by choosing your desired venue. It’s also crucial to do this early on since some venues book out months in advance.

Pick a Theme

Every party will have a theme, especially if you are hosting a holiday party. The theme will dictate many aspects during the planning phases, such as the decorations you purchase and the type of food you will be serving.

Invite the Guests

Once you have made some progress in your party planning, you will want to start sending out invitations. To do this, you need to make sure you have a guest list where you have also allowed for some guests who may not be able to attend.

If you are worried about people forgetting about the party if you send invites early, you can also arrange to send out reminders. 

Set Up Accommodations 

During the party planning process, you need to plan the type of accommodations you want for your guests. For example, will you be providing dining and alcohol options? Or will you provide your guests with a photo booth or photography options to help them document the party?

You should also consider the accommodations the venue provides, such as restrooms, additional spaces, entertainment, and parking.

Book Vendors 

Another crucial step of the perfect party planning process is picking out the vendors you want and booking them in advance. This can include food vendors, bartenders, DJ services, or photo booths.

Booking these options in advance ensures that you will get the best possible prices and that the vendors will have time to fit your party into their schedule.

Conclusion

Perfect party planning often comes down to starting the process early to avoid becoming overwhelmed. Planning your party early ensures more guests will attend, fewer challenges will come up, and you can stick to your budget.

It is easy to plan a party ahead of time as long as you understand the most important steps. This includes booking important vendors, scheduling a venue before it is booked out, and sending invitations out early.Are you hosting a Reno, Nevada holiday party, and you want to offer special accommodations for your guests? If so, contact us today at Epik Weddings for photo booth and DJ services.